Categories
Guide

How to Upload Your Logo

February 13, 2026 by Magnetic Name Badges

Preparing your artwork and staff information correctly ensures smooth production and beautiful final badges. Here’s how to set yourself up for fast, accurate badge printing.

Preparing Your Logo

For best results, provide your logo in the right format:

  • Vector files: AI, EPS, SVG (best quality, infinitely scalable)
  • High-resolution raster: 300 DPI PNG or TIFF
  • Acceptable: High-quality JPG
  • Avoid: Screenshots, low-res web images, PDFs embedded from other sources

“Vector files like AI, EPS, and SVG provide the best quality—they can be scaled to any size without losing quality.”

Logo Placement and Size

Consider:

  • Where on the badge the logo works best
  • Minimum size for readability
  • Colour requirements (single colour version if full colour isn’t in budget)
  • Any clear space requirements around your logo

Preparing Staff Names

Most badge suppliers accept staff information in spreadsheet format:

  • Format: Excel (.xlsx), CSV, or Google Sheets
  • Required columns: First name, Last name
  • Optional: Job title, department, nickname, pronunciation guide
One row per staff member with consistent formatting

Spreadsheet Best Practices

  • Use one row per staff member
  • Keep name formatting consistent
  • Avoid special characters that might not print correctly
  • Double-check spellings with staff
  • Include any necessary accent marks for non-English names

Common Mistakes to Avoid

  • Using nicknames without checking preferred names
  • Including titles inconsistently (sometimes Dr., sometimes not)
  • Leaving the spreadsheet untitled (include company name in filename)
  • Forgetting to update staff who have left

Proof Approval Process

Most suppliers will send digital proofs before production:

  • Review each proof carefully
  • Check spelling of all names
  • Verify logo placement and colours
  • Note any issues clearly
  • Approve only when completely satisfied

Quick Tips for Speed

  • Have your logo file ready before starting
  • Create a master spreadsheet template
  • Update staff lists regularly
  • Know your preferred badge specifications in advance

Related Articles